Vacancy overview

Vacancy Havas Platform - Events Assistant Internship
Employer Havas
Vacancy type Internships
Reference number Hav7646
Form of employment Full Time
Salary / Rate £24,787.75 - £24,787.75
Hours 36.25
Published 20/12/2023
Closing date 28/01/2024


***To apply please scroll down to the apply section and follow instructions. You must Submit both a CV and answer the 2 applications questions highlighted below in the supporting statement box to complete your application and be considered for the role***

This role is part of the Havas x LIFT Platform Internship programme; a unique placement experience with global agency Havas, in the advertising, communication and media sector. 

Havas UK is one of the world's largest global communications groups. We are made up of 26 different agencies, all under one roof which make up the Havas Village. Our agencies are made up of three main groups, linking Creative, Media and Health Services. We work with some of the most recognisable household named brands to form strategic and creative partnerships, guiding our clients towards their marketing and communication objectives. We are a bustling group of agencies filled with passionate individuals who all bring their own expertise and work together across varying teams and disciplines. We provide a first class services for our clients through a whole spectrum of departments, including; strategy, analytics, media planning, creative, design, UX&UI, social media, public relations, integrated marketing and much more!

Role and Agency: Events Assistant at Havas Village

This role is required to be based in the office 5 days/week. It is not hybrid.

Overall Objective

The Events Assistant role is to support the Events Manager in ensuring all events run smoothly, that they are excellently executed and that the guest/hosts are left with a brilliant, long-lasting impression of the efficiency and slickness of Havas Village.

General Ethos

To ensure that guests are greeted on arrival, that they are taken to the correct conference space, that the refreshments are ready for them, the room is prepared, the AV is working and everything is running efficiently.

To be on site in case you are needed to trouble shoot anything that may arise during the event.

To follow health and safety instructions and make sure that the event hosts have all the correct information in regards to the fire evacuation process.


Event Processes

  • To support the Events Manager with Events taking place within the building
  • Liaising with clients and employees through email and face to face
  • To book site visits and host tours for upcoming events
  • Looking after the Events calendar, making sure all bookings are taking place and they have everything they need
  • To book rooms for the events and book the relevant catering.
  • Help room booking assistant with room bookings
  • To liaise with Reception regarding guests passes
  • Ensure that all supporting functions for events and conferences are given clear communication about each of the upcoming events/ conferences that are taking place e.g. Security, Catering, Prep Team, AV, IT, Reception etc.
  • To make sure that Concierge and Reception are informed of any visitors that are coming to meet the events team for either an event or a site visit.
  • To strive for excellence making sure that the conference rooms are in the immaculate state and report any issues to BS team.
  • Reception cover for lunches/holidays
  • Shuffling room bookings around to fit in events/last minute meetings and pitches
  • Attend weekly New Business meetings and make sure the right steps are taken to ensure a smooth pitch process
  • Being point of contact for the Building Services Team (phone/face to face) and directing them to the right person/department
  • Admin the events calendar liaising with P&T and Catering
  • Proactively booking bar nights, manicure and other pop-up activities
  • Ensure that H&S events plan is updated, and RAMS are filed in the IMS for events and filming
  • Helping with organisation of the Village Christmas Party
  • Organising Office/ Reception Christmas decorations

Essential criteria

Submit cover letter and CV demonstrating your interest and relevant skills

How to apply

To apply, please go through the following steps:

• Click the ‘Apply’ button at the top of this page
• You must upload BOTH your CV and answer the 2 application questions (below) in the supporting statement box.
(Maximum 300 words per question)

  1. Why did you choose to apply for this role?
  2. What skills and interests do you think you can bring to the role?


  • No documents available

This vacancy is closed and is no longer taking applications