Vacancy overview

Vacancy Office Runner at Passion Pictures
Employer Passion Pictures
Vacancy type Fixed Term Contract
Reference number Off9449
Form of employment Full Time
Salary / Rate £29,061
Hours 42.50
Published 23/01/2025
Closing date 16/02/2025

Description

***THIS ROLE IS EXCLUSIVELY FOR RESIDENTS OF LIFT BOROUGHS (CAMDEN, HACKNEY, ISLINGTON & TOWER HAMLETS). PROOF OF ADDRESS WILL BE REQUESTED AT OFFER OF ROLE ***


**To find out more about the role sign up to our online information session on 6 February at 2pm here**


PASSION PICTURES is a three-time Academy Award-winning, full-service global, Animation and Documentary production company. PASSION has teams in London, Paris, New York and Barcelona. With multiple creative divisions, partner companies and a diverse roster of creative talent, every aspect of production can be accomplished at PASSION PICTURES. 

PASSION’s ground-breaking work has been honoured with 3 Academy Awards, 15 Emmy’s, 5 BAFTAS, 9 Sundance Awards, 2 Cannes Golden Lions, and 10 Wildscreen Pandas. 
The PASSION Group includes PASSION PICTURES, our sister studio in France, PASSION Paris, full-service animation studio Strange Beast and award-winning documentary makers Keo Films. 

We are looking for a friendly and proactive team player to join us at Passion Pictures as an Office Runner. The Office Runner role is critical to the day-to-day operation of the office. You will work alongside the Office manager and Front of House admin assistant, prioritising the maintenance of the shared areas of our UK Head Office and wider group activities.


This is a brilliant opportunity to break into the film and media industry.

Duties

General Duties:

  • Key holding - Open the office, all floors in the building.
  • Daily Office Supplies - Morning Bread pick up and food order distribution.
  • Actioning and following up on assigned tasks from the building operations inbox.
  • Reception – Lunch Cover (Alternating).
  • Team support - Post runs/ item collections, sourcing.
  • Area Checks - Ensure necessary supplies are on each floor; Kitchenettes + WC areas.
  • Communal Areas – Ensuring fire escape route are clear, areas are organised.
  • Floor Checks – Keeping kitchenette and WC areas maintained across the day.
  • Mid-day dishwash run.
  • Maintenance of coffee machine.
  • Stock checks – Making weekly lists of for office Supplies orders, stationery, office equipment food shop. 

Office Manager Support:

  • Assist Office manager with maintaining the health and safety, security and office maintenance records and 

Policy enforcement for the building including: 

  • Weekly fire alarm testing log
  • Daily fire walks in building
  • Co-ordinate annual fire alarm drill
  • CCTV checks
  • Fire Marshal and First Aider support
  • Monitoring the London building operations inbox 

Meeting rooms:

  • Ensure meeting rooms are mindfully maintained and that all visual audio equipment is on and working.
  • Provide water, tea and coffee before meeting upon request
  • Organising additional refreshments for meeting type upon request. Mid-meeting Pastry runs +
  • Coffee & Lunch Runs.
  • setting the room up for special viewings if needed.
  • Internal event/ company lunch preparation and support
  • Monthly company lunch
  • Team showcases
  • Group/ Division events 

Admin Support: 

  • Maintain and update Community pages and operations SharePoint site/ assigned spreadsheets with
  • useful information and relevant documents for building and digital record management.
  • Liaising with contractors arranged by the Office manager for onsite maintenance works.
  • Review weekly cleaning service; note if extra cleaning is necessary, document problems and save into SharePoint. 

Reception Support (Lunch cover/ as required):

  • Warmly greet guests at reception, ensure they feel welcome and comfortable whilst waiting.
  • Answer and manage incoming calls to the office reception phone, directing calls where required to the appropriate individuals and teams.
  • Monitor and organise the reception and info mailboxes, ensuring timely responses to enquiries.
  • Accept and organise mail / courier deliveries and collections– as needed. Notify teams of post; scan and send items to the relevant people or teams as required.
  • Book taxis and couriers as requested
  • Oversee and maintain meeting room and building-related calendars, ensuring efficient scheduling and availability. 

Filming Equipment support- Assist teams in sourcing in-house kit. Updating Equipment Calendar.  

Essential criteria

  • Conscientious
  • Adaptable
  • Team focused
  • Organised
  • Collaborative
  • Creative
  • Attentive
  • Self-driven 

Skills – Some knowledge is desirable but can be built up in the role. 
  • Customer Service
  • Time Management
  • Microsoft 365 platform (Core Apps: Outlook + Calendar, Planner)
  • DIY
  • Base understanding of Mac & PC
  • operating systems (Desirable)
  • Problem solving
  • Creative tool programs (Canva, Photoshop) 

Desirable criteria

Experience: 1 year in a customer facing role is desirable. 

Additional information

***THIS ROLE IS EXCLUSIVELY FOR RESIDENTS OF LIFT BOROUGHS (CAMDEN, HACKNEY, ISLINGTON & TOWER HAMLETS). PROOF OF ADDRESS WILL BE REQUESTED AT OFFER OF ROLE ***

How to apply

Please upload your CV and submit a covering statement answering the following in the text box provided:

  • Why are you interested in the Runner Role at Passion Pictures
  • Tell us briefly about you and give examples of times you executed good teamwork, proactiveness or customer service.

Documents

  • No documents available

This vacancy is closed and is no longer taking applications